Optimise Your Bookings

Appointment Reminders

Put an End to Did Not Attend

Unlimited Appointment Reminders

Make missed appointments a thing of the past with HealthEngine’s Unlimited Appointment Reminders – the fast, easy way to no more DNA’s. Give the power to your patients with the ability to confirm, cancel and rebook their appointments, via SMS or in-app notification… no per-SMS costs involved!

From Cancelled to Confirmed

Turn cancelled to confirmed by instantly republishing cancelled appointments to your Online Booking System. You’ll keep your DNA’s low and your appointment calendar filled. You can craft your reminder message, select which practitioners and appointment types they are sent for and even choose the time they’re sent.

Appointment Reminders Benefits:

  •  Unlimited reminders delivered via SMS or HealthEngine app
  •  Viewable patient responses using your Reminders Dashboard
  •  Customisable reminders
  •  Instant re-booking option (no need to call and reschedule)
  • Reduced DNAs
  •  Instant republishing of cancelled appointments

how it works

4 Simple Steps to Appointment Reminder Success

Delivered via SMS or the HealthEngine app, patients can confirm, cancel or rebook; making it more than just a friendly reminder.

Frequently Asked Questions

How does this system work with my Practice Management Software?

HealthEngine’s Online Booking System works by reading your appointment book and displaying your available appointments online in real-time. Only those appointments that match the criteria defined by your practice at the time of installation will be displayed.

How do you read my appointments?

We read your appointments through a piece of software called the ‘Appointment Connector’ which we install on your practice server. The Appointment Connector allows us to scan and read your appointment book to detect your available appointments and publish them online in real-time. When an appointment is booked by a patient online, the Appointment Connector scans your patient records, looking at the patient’s name, mobile number, and date of birth only, to see if the patient is existing. If it finds a matching record, it will add the booking to your appointment book – or create a new patient record if no match is found – and remove appointment slot online so it is no longer visible.

How do I know a booking has come through?

When a patient has successfully completed a booking, it will be automatically populated into your appointment book, together with the patient’s name and contact details. A booking made via the online booking system can be identified by an ‘HE’ symbol. For non-integrated practices, you will receive an email notification of bookings.

Don’t you guys charge me for every booking?

No; any existing patient of yours who books via any HealthEngine online booking channel (including the website plugin on your website, HealthEngine.com.au, or the app) is free of charge to you. Only when we deliver a brand new patient to your practice via our Patient Match product will we charge a one-off fee for introducing that patient to your clinic for all future consultations.

Will this affect my PMS or change how I have to run my practice?

No; HealthEngine’s Online Booking System is designed to fit your practice needs and requirements. It works by mirroring your appointment book, so whoever looks after your PMS is still in control of the booking system. We only read your appointment book for availability and add appointments when they are booked. We do not store or share any data or make any changes to your appointment book.

How does a patient end up with the right doctor/appointment length/appointment type?

When a patient initiates a booking, they start by selecting the practitioner they’d like to see, followed by the appointment type. Each appointment type will have a default appointment length as set up during your online booking system install. The length of each appointment type is customised by you depending on your doctors’ preferences. This means that you are in complete control of how long a patient can book an appointment for.

Is my patient data secure?

HealthEngine uses patient information to provide and facilitate online booking services and to communicate with patients about those services (appointment reminders, for example). Only with a patient’s consent will we disclose information to relevant partners which may be of interest to the patient, such as private health insurance companies and comparison services, legal services, and prescription management services, for example.

We take all reasonable steps to protect personal information from misuse, interference, and loss from unauthorised access, modification, or disclosure, including physical security to our business premises and procedures such as password protection, encryption, and site monitoring, for example.

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If you’ve got questions, we’ve got answers.

Find out how HealthEngine can help you boost your practice’s profile, secure new patients and manage appointments the smart way.

1

Receive a free, no-obligation demonstration for your practice

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Find out how many patients are searching for your practice right now

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Getting started is easy, simply get in touch and we’ll do the rest